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Fax Machine Buying Guide

A comprehensive guide that will give you all the information you need on how to buy a fax machine.

Getting Started

Fax machines provide a method of immediate communication between two locations; transmit physical documents like receipts, invoices, proposals, printed, or copied information.

Fax machines combine a low-resolution image scanner with a printer. When sending a fax, the document passes over a sensor that converting the image into digital format. Data transmits over phone lines to the recipient fax machine, then converts it back to an image and prints it out. 

Thermal fax machines, use heat-sensitive paper, have become obsolete, due to newer technologies. Now, fax machines incorporate an inkjet or laser printer engine providing excellent quality. 


First, determining your needs. Will you mainly receive faxes, send faxes, or benefit from a combination of both sending and receiving? Decide between a fax-only machine and a multifunction machine.

A multifunction machine provides additional features, like a computer printer combination. 

Fax-only machines are less expensive. If you already own a high-quality printer, a multifunction device probably isn’t necessary. 

Are you primarily going to use your fax machine to send faxes? Then an inexpensive model that simply sends and receives faxes is all you need. 

Do you need to send and receive faxes? Then consider a model that has a deep paper-tray, an inkjet or laser printer, a high memory capacity, and speed dial. 

High transmission speed is important for sending and receiving a large volume of faxes. The fastest fax machines will send and receive at around 33.6 Kbps; however, machines have a top speed of 14.4 Kbps. 

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